Showing posts with label company law. Show all posts
Showing posts with label company law. Show all posts

Thursday, 28 December 2023

Online Formation of Companies in Lithuania in a Comparative Context: Implementation of the Digitalisation Directive and Beyond

 



Virginijus BitÄ—, Professor of Law at the Law School of Mykolas Romeris University

Ivan Romashchenko, Senior Researcher of the Legal Technology Centre at the Law School of Mykolas Romeris University

Photo credit: Elian, via Wikimedia Commons 

For many years, paper was the main format for the registration of companies. The Digitalisation Directive, adopted in 2019, obliged European Union (EU) Member States to provide founders with the option to form private companies digitally. Although for Lithuania, where online formation of legal entities had already existed even before 2019 and these regulatory developments did not bring about radical change, they nevertheless forced the national legislator to introduce the required amendments. The adopted amendments mostly took effect on 1 July 2022. Among others, the amendments provide for the recognition of identification tools, which means that electronic signatures issued in other EU Member States should be recognised. In addition, the State Enterprise Centre of Registers of the Republic of Lithuania has taken steps to change the registration portal’s interface, to have a guide in English and to simplify the process of registration by allowing foreigners to go without opening bank accounts in Lithuania as a prerequisite to incorporation.

In our research we aimed at studying the provisions of the Digitalisation Directive and the results of its implementation in Lithuania to suggest possible improvements in the online registration of companies. We have carried out a comparative study of both EU jurisdictions (Estonia, Latvia, Lithuania, and Poland) and one non-EU jurisdiction (Ukraine). In addition, a survey was carried out among representatives of large, middle-sized, and small law firms in Lithuania. Additionally, an interview was held with a representative of the State Enterprise Centre of Registers regarding the implementation of the Digitalisation Directive, their experience in registering companies online and future work perspectives. Respective authorities in other jurisdictions, including the Centre of Registers and Information Systems of the Republic of Estonia, the Register of Enterprises of the Republic of Latvia, and the Ministry of Justice of the Republic of Poland, were also approached for statistical information about online registration of limited liability companies.

One of the key provisions of the Digitalisation Directive, the obligation to ensure online formation of private companies, was fulfilled in Lithuania in 2009–2010. To compare, online formation of companies in Estonia has been available since 2007, in Latvia since 2010, and in Poland since 2012. In Ukraine the possibility to create limited liability companies online was officially announced in 2019. The statistical information has shown the increase of companies being established online in all the studied jurisdictions.

As a prerequisite for online formation of private companies in the jurisdictions in focus the template of the articles of association was approved. Estonia, Latvia, and Lithuania use a rather standard template which does not allow many different options of regulation. Meanwhile, in Poland and in Ukraine, templates are designed in a way that the founders may choose among various options. On the one hand, having optional clauses in the model articles of association provides more flexibility to founders—they may choose the clause which fits their needs. On the other hand, if the founders want more sophisticated articles of association, they can go to a notary. It may be argued that in a situation with many options of default provisions founders would be forced to hire lawyers to advise them how one option differs from the other and which is better to choose, entailing more legal expenses. The incorporation process risks becoming even more costly if, instead of default provisions with many options, the model articles of association contain empty fields that the founders would have to fill out. Based on the above, introducing more default provisions for a template of a limited liability company is not an ideal solution fitting all and should be studied more.

Another important aspect we outlined is how the founding documents are to be signed and how easily online registration of companies can be available to foreigners. In general, out of those countries, Estonia has the longest history of application of online registration of companies (since 2007). This jurisdiction has for some time clearly given a way to form companies online to foreigners residing in the EU. In other studied EU jurisdictions, qualified electronic signatures from foreign providers have gradually been recognised. In Poland, there is also one more way to sign the founding documents: through the creation of an ePUAP trusted profile, but this covers only persons having a PESEL number. Therefore, qualified electronic signatures are the main identification tool to form companies online.

In Lithuania several respondents opined in favour of broader usage of e-signatures during online formation of companies, namely the introduction of e-banking. There are some arguments to support said statement. Bank clients who have e-banking are always identified and always undergo a security check with the verification of identification documents. This is why there are grounds to recognise electronic banking as one of the identification tools for the purpose of company formation. Latvian and Ukrainian experience of using Bank ID as an identification tool proves that this instrument is user-friendly and convenient.

Despite a considerably high level of implementation of the Digitalisation Directive in Lithuania, there are still issues in online formation of companies in Lithuania which were reported by respondents. Some of the outlined issues have already been tackled or should be resolved by the implementation of the Digitalisation Directive, namely the recognition of identification means issued in other EU Member States to empower foreigners and the publishing of constituent documents in a language broadly understood by most cross-border users. At the same time, some steps urged by respondents exceed the requirements of the Digitalisation Directive. Those are both technical and legal measures. As for purely technical issues, many respondents pointed at the apparently excessive need to have several documents signed with e-signatures instead of signing one single file. The recognition of e-banking as an identification tool and more flexibility in the signing of a template of a constituent document for a limited liability company would make online formation of companies more accessible to a broader range of people. These suggestions essentially go beyond the effect of the Digitalisation Directive but are aimed at the improvement of the existing regulation of company formation.

 

For more information see: BitÄ—, V., Romashchenko, I. Online Formation of Companies in Lithuania in a Comparative Context: Implementation of the Digitalisation Directive and Beyond. Eur Bus Org Law Rev (2023). https://doi.org/10.1007/s40804-023-00282-6.

Wednesday, 11 May 2022

How can law repower Europe? Ending fossil fuels and the Sustainability Directive

 



Ewan McGaughey, Reader in Law, King’s College London

Photo credit: Geopolitical Intelligence Services, via Wikicommons

 

With Putin’s criminal war on Ukraine, the RePowerEU and UK government initiatives will end Russian fossil fuels in Europe, and the US president aims to end fossil fuels completely. For ‘national security and for the survivability of the planet, we all need to move as quickly as possible to clean, renewable energy’, said Biden, and ‘the days of any nation being subject to the whims of a tyrant for its energy needs are over.’ This recognises that switching from one aggressive dictator’s fossil fuels to another’s won’t work. We need to stop coal, oil and gas as fast as technology allows – a recognition of everyone’s universal right ‘to share in scientific advancement and its benefits’. The Sustainability and Due Diligence Directive proposal has already been hotly criticised for its many shortcomings. And this is a text that arrived even before our new geopolitical reality. The RePowerEU communication (8 March 2022) focuses on changing import sources, turning down thermostats, and investing more in wind and solar. But it does not yet engage and capitalise upon a vast range of legal options.

 

            So this blog post asks, how can corporate law and regulation repower Europe to achieve the goal: 100% clean energy? This draws upon extended analysis of the law in my new book, Principles of Enterprise Law: the Economic Constitution and Human Rights (Cambridge UP 2022). It will explain EU law, but most analogues for the UK are also found in the model Green Recovery Act. First, this post examines the reasons to replace coal, oil and gas as fast as technology allows. Second, it identifies where EU legislative changes with the greatest strategic impact (that are often neglected) can be made, and explains the limits of the Sustainability Directive proposal. Third, it concludes with a call to shift from distant targets like 2050 or 2030, to move as fast as technology allows.

 

1. Reasons to replace coal, oil and gas as fast as technology allows

The Ukraine war makes us realise that ending coal, oil, and gas is an environmental and a geopolitical imperative. First, countries whose exports are the most fossil fuel intensive are most likely to be dictatorships because of the ‘resource curse’. The markets for oil and gas extraction have very high barriers to entry, and foster territorial monopoly. With this concentration, political elites can capture inordinate wealth. They use that wealth to suppress their populations, and launch aggressive war. So, finding fossil fuel resources has rarely been a blessing. More usually fossil fuels curse people with oligarchy, dictators and conflict. Clean energy makes politics more democratic, and private enterprise more plural and competitive, because nobody can monopolise the sun, the wind and the rain. The materials to utilise these clean and natural resources are cheap, dispersed and abundant.

            Second, all fossil fuels fill the air with toxic filth, in the UK costing the NHS £6 billion and killing 40,000 people every year. If that’s not enough, fossil fuels drive global burning and flooding. This isn’t climate ‘change’. It’s apocalyptic climate damage. Shell, Exxon, Total, RWE, Gazprom and the rest profit from it. This is the worst negative ‘externality’. The polluters externalise the costs of their production, try to make us pay, say it’s what we want, and greenwash and lie about what they do. Remember, every week UEFA ran Gazprom ads until March. 

            Third, the best way to stop negative externalities is usually through bans. Damages or taxes may help, but can also be a distraction. While much economic theory focuses on Pigouvian taxes, or Coase’s evidence-free theory that the only real cause of market failure is transaction costs, the empirical reality is that carbon taxes have failed, and bans work. Bans galvanise political coalitions with moral clarity. After years of unsuccessful calls for ‘regulation’ of the evil, the bans on slavery, aggressive war, and nuclear testing largely succeeded. History’s most successful international environmental law, the Montreal Convention, banned CFCs and HFCs (with very few exceptions) and has healed the hole in the ozone layer. Fortunately, the production areas where coal, oil and gas can not be easily and profitably replaced are now largely limited to planes, cargo ships, cement and steel. And all of these have solutions in development. They will come clean with enough R&D investment, and the necessity of technology, given the impending bans: “Vorsprung durch Verbote, und Technik.”

 

2. Repowering Europe

So, how can corporate law and regulatory reforms repower Europe? The easiest method is to focus on the sector-specific emitters, namely energy extraction and generation, transport, agriculture and buildings. Then, we can examine corporate and financial laws, which have cross-sector effect. Ironically, to understand how corporations really behave, corporate law alone leaves us in the dark. We must expand our view across the seamless web of rules in which corporations are embedded: in short we must learn the law of enterprise.

 

Energy extraction and generation

The RePowerEU plan identifies that the EU annually imports 155 billion cubic metres of gas from Russia (and 387 bcm in total) plus 27% of our total oil, and 46% of our total coal imports. The plan proposes switching imports to the US, and Qatar – a quick fix – and there are plans to speed up wind and solar capacity deployment. We will go much faster if all Member State regulators and energy companies actively played a part in driving up capacity. A critical fact is that coal, oil and gas are more expensive than clean energy, even without the cost of climate damage factored in. There’s no “clean coal”. Oil is black muck, not “gold”. Gas is a poison, not a “transition”. The Taxonomy Regulation proposal to count fossil gas as ‘sustainable’ must go.

            Three examples of reform follow. First, the Electricity Directive 2019/994 needs a new article 8a, imposing duty on Member States to ensure all electricity undertakings to convert all their supply to wind, solar or other clean energy, for instance at a rate of 33% a year. Second the Gas Directive 2009/73/EC needs a new article 5, with a duty on Member States to phase out all gas as fast as scientifically possible, and redeploy infrastructure and staff wherever possible to hydro-storage facilities. This world map identifies the best energy storage locations: you pipe and pump water up a hill or a mine, and let gravity do the rest. Third, the Hydrocarbons Directive 1994/22/EC, article 2 should be replaced with a new duty on Member States to eliminate all fossil fuels, and place corporations that refuse to convert into a public insolvency procedure.

 

Working vehicles and auto-makers

As the shift to 100% clean energy generation is underway, transport will change too. Business behaviour and vehicles are far easier to shift than consumers – whose cars are parked 96% of the time in any case, and who are not so often making rational cost-benefit calculations. The most impactful emission reductions are in delivery vehicles, taxis, buses and rail: working vehicles constantly in use. On the demand side, in the Bus Passenger Rights Regulation 2011 (EU) No 181/2011, a new article 6a should have a duty on Member State bus licensing authorities, and companies, to electrify their fleet, for instance at a rate of 33% a year. There should also be a duty on Member States to identify and implement electric bus routes to replace as much traffic as possible. The Railways Directive 2012/34/EC, article 17(4A) should similarly have a new duty, as a condition of licensing, to electrify all rail as fast as technology allows, in cooperation with infrastructure owners. Subsidies for rail should be provided that will eliminate any flight-path of comparable speed (e.g. London to Paris). Analogous provisions on electrification should be written for all taxi and private hire vehicle corporations, and furthermore for all business vehicles. In particular, tax deductions should only exist for fully electric vehicles: this is how we convert massive fleets of postal operators, supermarkets, police or ambulances. All tax breaks for petrol, diesel or hybrid vehicles must scrapped, because the medium term total operating costs for non-electric transport is far higher: electricity is far cheaper than petrol, and clean energy costs are declining logarithmically. The more we subsidise fossil vehicles, the more we damage European business.

            On the supply side, Europe’s automakers need to stop dragging their heels and step up to 100% electric, especially in Germany. In World War Two, the US government told its automakers that it needed all factories to retool for planes, and the corporate executives replied their demands were impossible: only 10-15% of production could be switched a year. But the US government insisted, and it was done at incredible pace. We are at war now. Ukrainians are being tortured, mass raped and massacred by war criminals. Saudi Arabia is run by another sadistic war criminal who chops up journalists, and starves Yemeni children. The list goes on.

            So we need to amend the Vehicle Emissions Regulation (EU) No 459/2012/EC with a new Annex, and a new Euro 7 standard, that has zero emissions: all vehicles electric. Similarly, the Emission Performance Regulation (EC) 443/2009 article 4 should require all new vehicles are zero emissions, and prohibit shareholder dividends or director bonuses, and impose executive pay cuts, until this is achieved. After “Dieselgate”, the automakers have a moral duty to convert to electric now. But more than this, if hard law does not pick up the pace, Europe’s carmakers will be overtaken by Asian and American competition. Markets work, but they are slow. It took 50 years for cars to replace horses, even though they were obsolete, and we do not have time. Not driving electric, again, is costing European business, and us, the Earth.

 

Agriculture and buildings

Our food and homes are the next biggest users of toxic fossil fuels. The Common Agricultural Policy presents huge potential, since it is over a third of the EU’s total budget: that money should go back to its original purpose of achieving social goals, not enriching agri-businesses that decimate nature. The Direct Payments Regulation (EU) No 1307/2013 article 9 should require all ‘active farmers’ to plant trees and enhance biodiversity, and articles 45 and 46 should be amended to progressively raise the ‘ecological focus area’ requirements from 5% to 25%. In the Management and Financing Regulation (EU) No 1306/2013 a new article 91a should have conditions for farmers to eliminate unnecessary machinery, the practice of no-tilling to revive soil and retain carbon, and use of robot weedkillers instead of huge herbicide sprays. To solve rural poverty and boost investment, all employers in receipt of money should be required to pay living wages and recognise independent trade unions, and the Rural Development Regulation (EU) No 1305/2013 article 5 should be require installation of electric charging points, and provision of electric public transport, just like the great New Deal programmes in the Rural Electrification Act of 1936.

            For buildings, the Energy Performance of Buildings Directive 2010/31/EU articles 2(2) and 7-9 should change from a duty for ‘nearly zero-energy buildings’ to ‘negative energy buildings’ following the motto ‘every building a power station’. Article 14 on ‘inspection of heating systems’ should include a ban on all new gas heaters, and create a duty to replace existing heaters in public and commercial buildings, then homes, with heat pumps or electric boilers.

 

Corporate, banking and trade

A final group of changes cut across all enterprise sectors. First, there is a growing body of cases that hold governments and companies responsible for climate damage. Urgenda v Netherlands (2019) held the Dutch government had to cut emissions by 25% by 2020, and the Klimaschutz case (2021) held the German government had a duty to speed up climate measures so as to not place all burdens on younger generations. The courts held that without action there would be breaches of the European Convention on Human Rights, article 2, on the right to life. If these Member State courts are right (hard to doubt) this binds the whole EU, even the UK. Also, in Milieudefensie v Shell (2021) the Dutch Civil Code section 162 on tort was interpreted, in light of the right to life, to require Shell to reduce all direct and indirect emissions by 45% by 2030. Further in Lliuya v RWE AG (2017) a German Upper State Court is gathering evidence on whether to award damages in tort for 0.47% of flood defence costs for a Peruvian community, against RWE AG, which itself is responsible for 0.47% of all historic greenhouse gas emissions. We should not have to wait for the courts. We should codify these tort principles in EU law. We should also amend the Accounting Directive 2013/34/EU article 6 to require all companies account for the cost of reversing climate damage, and the Company Law Directive 2017/1132/EU article 45 to require all companies with significant greenhouse gas emissions to aside reserves for climate damage liability. This will likely push most polluters to convert their businesses, or go out of business.

            In terms of macro-structure, the European Central Bank Statute, article 1, should clarify that ‘price stability’ entails reducing inequality and ending climate damage, because inequality of income and wealth concentrates risk and drives depression, and the wild fluctuations of gas, oil and coal prices – driven by dictators now as in the 1970s – is a prime cause of inflation. Then we have to overhaul the GNI Regulation (EU) 2019/516, and replace ‘Gross Domestic Product’ as a measure of economic performance with objective factors that do not count harm to the environment, human health, and ‘loss of our natural wonder’ as positive. The Inequality-Adjusted Human Development Index, with real wages and working time replacing GDP is a simple option.

 

Directors duties’ and the Sustainability and Due Diligence Directive

How does this all compare to the SDDD proposal, released a day before Putin’s criminal invasion? The proposed Directive would require companies turning over €150 million, or €40 million in ‘critical sectors’, to prevent ‘potential adverse impacts’ on a list of international human rights and environmental norms (arts 2-3, 7 and Annex). If ‘the adverse impact’ (that is, human rights abuse and environmental damage) ‘cannot be brought to an end’, says article 8(2), ‘Member States shall ensure that companies minimise the extent of such an impact.’ Article 15 says large companies should have a ‘business model and strategy... compatible with the transition to a sustainable economy’ (not defined) and  ‘limiting of global warming to 1.5 degrees’, and report their plan on climate risk. Then article 25 says directors have a duty to ‘take into account the consequences of their decisions for... human rights, climate change and environmental consequences’. This replicates the Companies Act 2006 section 172 but without the directors’ defence of good faith.

            The main problems with this proposal are that it is laden with greenwashed jargon that diverts responsibility from executives of coal, oil and gas corporations (‘adverse impact’, climate ‘risk’, or ‘combating’ climate change). It’s “blah, blah, blah” and the filthy fingerprints of the fossil fuel lobby are everywhere. Instead of saying “do no harm” article 8(2) gives companies a licence to pollute, violate labour and human rights, and argue over it in court if the wrongs ostensibly ‘cannot be brought to an end’. Presumably Gazprom would have been arguing that its environmental damage or NordStream2 just could ‘not be brought to an end’ but they could plant some trees to ‘minimise the impact’. BP executives would be inventing a new paper trail saying they took environmental consequences into account before Deepwater Horizon exploded – woops! – so no breach of duty. But is this proposal better than nothing? Yes it is extraterritorial. But given Putin’s invasion of Ukraine, perhaps it is worse, because it made everyone feel like they are doing something when they were not, as the dictator funded their next aggressive war. As well as stripping article 8(2), and a dozen other changes, article 25 should instead create a duty of every director to shift to clean energy supply as fast as technology allows, divest from all fossil fuels, and make products of lasting and durable quality to minimise material throughput. This duty should be enforceable by investors, employees and other groups with a sufficient interest in the company.

 

Act now, and ditch distant targets

If this war makes us realise anything, it’s that the lies and inaction must end. In 1977, Exxon Corp did internal research finding that ‘mankind is influencing the global climate through carbon dioxide release from the burning of fossil fuels’. Then, instead of shifting to be a network renewable company, its executives lied to the world about climate damage, and so did all the rest. In 1997, Putin wrote a masters thesis on how Russia could be great again if it exploited its resources, particularly fossil fuels, and after he turned his country into a petro-state, he became the world’s biggest climate denier. We cannot wait till 2050 or 2030 to end this psychopathic economic and geopolitical system. Those dates are not really targets later, but licences for coal, oil, gas and dictators to keep going now. Science does not tell us what we should do, it only says what is happening. Every puff of smoke, every slick of oil, every lump of coal is doing us damage, and once we understand that we see the cost of inaction is immense. Any rational, thoughtful person sees that we must end fossil fuels as fast as technology allows. And what we can win is so much greater: clean air, a plural economy, a more democratic polity, a more just society, and peace.

 



Wednesday, 17 June 2015

Forty percent Venus, sixty percent Mars? The Commission’s Proposal on gender quotas in corporate boards




Juan Carlos Benito Sánchez, LL.M. Candidate at KU Leuven — Twitter @jcbensan


Economic decision-making in the European Union suffers at the highest corporate echelons from a lack of diversity, particularly in the area of gender diversity: over half of the graduates from European universities today are female, yet men outnumber women in corporate boards by a ratio of nearly four to one. What is more, differences between Member States are vast: female representation among directors ranges from less than five percent in some countries to more than thirty percent in others. The latest statistics can be found at the site of the European Commission’s database on women and men in decision-making.

Acknowledging this reality and within the framework of the Women’s Charter and the Strategy for Equality between Women and Men 2010-2015, the European Commission launched in November 2012 its Proposal for a Directive  of the European Parliament and of the Council on improving the gender balance among non-executive directors of companies listed on stock exchanges and related measures.

The Economic and Social Committee and the Committee of the Regions having both issued opinions, the proposal was adopted by the European Parliament at first reading in November 2013. In December 2014, however, the Council (Employment, Social Policy, Health and Consumer Affairs configuration) rejected  the proposal because of a failure to reach an agreement, inviting the preparatory bodies ‘to continue their work on the file.’ The latest development came in the form of a progress report  issued on 11 June 2015, concluding that

[t]here is a broad consensus among the Member States in favour of taking measures to improve the gender balance on company boards. While a large number of Member States support EU- wide legislation, others continue to prefer national measures (or non-binding measures at the EU level). Thus further work and political reflection will be required before a compromise can be reached.

Main contents of the proposal


The Proposal for a Directive (as considered by the Council), which ‘seeks to achieve a more balanced representation of men and women among the directors of listed companies by establishing measures aimed at accelerated progress,’ only targets publicly listed companies having their registered office in a Member State and excludes SMEs from its scope of application. It is expected that a trickle-down effect will ensue, thereby leading companies not affected by these measures towards more balanced corporate boards.

Targeted companies should attain by the predetermined deadline (31 December 2020) either (a) 40 percent of members of the under-represented sex among non-executive directors or (b) 33 percent of members of the under-represented sex among all directors, both executive and non-executive. The choice of option is in principle open to the implementing Member State, which may also exempt those companies where women represent less than ten percent of the employees from compliance with the numerical aims. An additional obligation is envisaged for targeted companies to set individual quantitative gender balance objectives when the overall thresholds do not directly apply.

A reporting duty to the national equality bodies has been introduced, following the ‘comply-or-explain’ principle. A document must be compiled detailing the ‘gender representation on [companies’] boards, distinguishing between non-executive and executive directors’ as well as ‘the measures taken with a view to attaining the applicable objectives.’ The same information shall be published in an appropriate and accessible manner on the companies’ websites.

The core of the proposal lies on the series of procedural requirements imposed on companies which fall short of the planned numerical objectives. These companies must, when selecting candidates for director positions, undertake a comparative analysis of the qualifications of each candidate by applying clear, neutrally formulated and unambiguous criteria established in advance. They shall, following this analysis, give priority to the candidate of the under-represented sex, unless an objective assessment of all criteria specific to the individuals tilts the balance in favour of the other candidate(s). The wording of these requirements is directly drawn from the case-law of the CJEU regarding gender quotas (see, inter alia, Judgments in Kalanke, in Marschall v Land Nordrhein Westfalen and in Abrahamsson and Anderson v Fogelqvist.)

Upon request from any candidate, all parameters considered when deciding over selection (the qualification criteria, the objective comparative assessment and, where relevant, the considerations tilting the balance) need be disclosed to her or him in a transparent manner. Moreover, if the candidate of the under-represented sex establishes a prima facie instance of discrimination, the burden will shift onto the respondent company to disprove those allegations—as occurs with other discrimination claims under EU law.

Sanctions are to be imposed by the Member States alone for the infringement of the procedural requirements, the reporting obligations or the mandate to set individual quantitative objectives. In other words, non-compliance with the numerical quota objectives by the end of the established deadline is not per se penalised beyond requiring companies to state ‘the reasons for not attaining the objectives and a description of the measures which the company has already taken and/or intends to take in order to meet them.’

The Union’s intervention in the field has an essentially temporary character; the ultimate objective of the proposal being to foster gender diversity within corporate boards to the extent that conditions in society are such as to not guarantee that balance on their own. This interim approach is reflected by the sunset clause contained in the proposal: the directive shall expire in December 2029. As a last point, it is notable that the directive would only effect minimum harmonisation, thus allowing Member States to go beyond these measures ‘provided those provisions do not create unjustified discrimination or hinder the proper functioning of the internal market.’

The flexibility clause: a point de discorde


Article 4b of the revised proposal features the most controversial provision and the reason why progress is only very slowly being made: namely, the so-called equivalent efficacy or flexibility clause. Following this clause, Member States which have enacted measures to ensure a more balanced representation of men and women on corporate boards would be authorised to suspend application of the procedural requirements, given that those measures are equally effective or have attained progress coming close to the aims set out in the directive.

‘With a view to combining flexibility with maximum legal certainty,’ Article 4b exemplifies three scenarios deemed by law to guarantee equal effectiveness, leaving the door open at the same time to analogous situations existing in the Member States. In this respect, the last version of the proposal allows disconnection as soon as ‘members of the under-represented sex hold at least 25% of the total number of all non-executive director positions or 20% of the total number of all director positions and the level of representation has increased by at least 7.5 percentage points over a recent five-year period.’ Beyond 2020, more stringent conditions will have to be complied with if the Member State wishes to maintain the suspension.

Considering the documents issued by the Working Parties of the Council, the flexibility clause has created a major point of contention between delegations. While agreement broadly exists on the main lines of the proposal, Member States are divided between those pushing for the flexibility clause to be enhanced and those warning against any further softening of the text. The recent progress report consequently acknowledges that ‘[s]ome further fine-tuning of the flexibility clause is likely to be required before an agreement can be reached on the Directive.’

Comments


The proposal should be welcomed as a significant step towards tackling gender imbalance within corporate governance in the European Union. Substantive measures in this respect have been long overdue and much awaited; the question thus remaining is if and when consensus within the Council will be reached. The Luxembourg Presidency in its outlook overview of priority dossiers  refers to the proposal on gender balance, recognising that it ‘[has] been blocked in the Council for a considerable time.’

From the standpoint of Discrimination law, it is regrettable that the rationale of the directive appears to be predominantly economically driven, at the expense of considerations of parity, diversity, legitimacy and democracy. Instead of upholding the claim that gender balance in corporate boards will yield microeconomic growth—an assertion which, on the other hand, risks perpetuating gender stereotypes, as it is based on the assumption that women and men act differently in business contexts—, the proposal should rather build upon dependency with a view to eradicating and correcting structural male dominance in decision-making.

De lege ferenda, it would perhaps be advisable to abandon the understanding of quotas purely on the basis of sex and transitioning to a gender terminology that accommodates at the same time additional genders or gender identities. Following this suggestion, measures could be envisaged that give a soft preference in a similar manner not only to female candidates but to candidates of genders or gender identities which differ from that of over-represented male candidates.

As regards the sanctioning regime, more meaningful enforcement measures could be conceived of within the limits of proportionality that do not leave failure to comply with the numerical targets unpunished, e.g. in the form of fiscal incentives or of penalties within the area of public procurement.

One of the striking points of the proposal is undoubtedly that of the flexibility clause. Despite its stated purpose of allowing more proactive Member States to develop their own equality programmes without conflicting with the substance of the proposal; this possibility permits, in practice, a large derogation by means of national tailor-made gender diversity strategies. Whereas due regard must be had to subsidiarity, it should be noted that the envisaged thresholds for equivalent efficacy are deceptively low as a consequence of the watering down of the proposal during the Council deliberations.

To conclude on a pragmatic note, it can be said that the current prospects of more robust European Union legislation tackling gender imbalance within corporate governance are bleak: the still ongoing difficulties within the Council to reach an agreement foreshadow, if anything, an even more compromised version of the text. For the time being, in the European Union it is more around twenty percent Venus, eighty percent Mars. Surely an imbalance of planetary dimensions.

Barnard & Peers: chapter 20
Photo credit: www.livemint.com

Wednesday, 22 October 2014

New EU human rights reporting requirements for companies: One step beyond the current UK rules



Anil Yilmaz (Lecturer in Law, University of Brighton) and Rachel Chambers (PhD candidate, University of Essex)  

Background

Among the core objectives of the EU set out in Article 3(3) of the Treaty on the European Union is the creation of an internal market and sustainable development of Europe “based on balanced economic growth and price stability, a highly competitive social market economy, aiming at full employment and social progress, and a high level of protection and improvement of the quality of the environment.” The Single Market Act 2011 fleshed out the features of a “highly competitive social market economy” and provided that it called for new business models where environmental and social concerns “take precedence over the exclusive objective of financial profit.” In this respect, the Act outlined the allocation of tasks for achieving this goal between itself and the industry. While the European asset management industry was asked to use their leverage to promote socially and environmentally responsible businesses, the EU would take action, inter alia, to ensure a level playing field by introducing new rules on environmental and social reporting. Stemming from the Act was also the adoption of the Commission’s 2011-2014 Corporate Social Responsibility Strategy, which reaffirmed the objective of establishing EU rules on social and environmental reporting.  Although CSR has been on the EU agenda for a decade, the 2011-2014 Strategy put forward a more rigorous definition of CSR and demanded better alignment with global approaches to CSR, including implementation of the UN Guiding Principles (UNGPs).  Within the Strategy, the Commission announced its intention to build on the existing reporting requirements for companies.

Prior to the adoption of the recent amendments to Directive 2013/34/EU on company reporting, EU law made the following requirement on companies, not necessarily including small and medium‐sized enterprises (SMEs): “To the extent necessary for an understanding of the company’s development, performance or position, the analysis [in the annual review] shall include both financial and, where appropriate, nonfinancial key performance indicators relevant to the particular business, including information relating to environmental and employee matters.” In November 2010, the European Commission had launched an online public consultation to gather views on the disclosure of non-financial information by enterprises. The consultation had sought both to expand the subjects of such disclosure and to make the requirements more effective.

In January 2013, following the adoption of the 2011-2014 CSR Strategy, the European Parliament adopted two resolutions reiterating the importance of company transparency on environmental and social matters and calling for specific measures to combat misleading and false information regarding commitments to CSR and relating to the environmental and social impact of products and services.   The resolutions expressly acknowledged the role of the UNGPs in improving standards of corporate practice. The European Commission went one step further in its proposal of 16 April 2013, by suggesting an amendment to existing accounting legislation to improve the transparency of certain large companies on social and environmental issues, in particular with regard to human rights impacts.  The European Parliament and the Council reached an agreement on 26 February 2014; the European Parliament adopted the amendments to Annual Financial Statements Directive 2013/34/EU on 15 April 2014; this was adopted by the Council of the European Union on 29 September 2014.

The Reforms

The amendments introduce compulsory reporting of non-financial information by certain large undertakings. Under the new Article 19a certain large undertakings governed by the law of a member state are required to include a non-financial statement in their annual management report, ‘to the extent necessary for an understanding of the undertaking’s development, performance and position and of the impact of its activity.’ Recital 14 determines the personal scope of the reporting requirement based on the number of employees, balance-sheet total and the net turnover. ‘Certain large undertakings’ within the meaning of Article 19a are public-interest entities which have 500+ employees (in the case of a group of companies with the parent governed by a member state law, number of employees will be calculated on a consolidated basis). Public interest entities are defined in Article 2(1) of the Directive as including listed companies, credit institutions, insurance companies and any other entity designated by member states as a public interest entity due to the nature or size of their business.  The press release announcing the adoption of the Directive by the Council says that some 6,000 public interest entities in the EU will fall under its scope.

 Non-financial information encompasses “as a minimum, environmental, social and employee matters, respect for human rights, anti-corruption and bribery matters”.  The statement will contain a brief description of the company’s business model, a description of the company policy in those areas and its outcome, main risks faced by the company, including those arising from its business relationships, and how these are managed and the due diligence processes it employs to identify, prevent and mitigate adverse impact. Companies can avoid reporting on one or more of these issues if they do not pursue policies on those issues and provide a ‘clear and reasoned’ explanation of this choice. There is an additional exemption from reporting in exceptional cases where disclosure of such information would seriously harm the commercial position of the company and non-disclosure does not prevent a fair assessment of company’s impact and risk.

Recitals provide some examples of what should be included in the report for each item and refer to a selection of national and international frameworks for further guidance that companies can rely on. In the meantime, the Commission will prepare general and sectoral non-binding guidelines for non-financial reporting.  Member states will have two years to incorporate the new provisions into domestic law, which will be applicable in 2017.  In terms of enforcement of these obligations, Recital 10 requires member states to establish effective national procedures to ensure compliance with non-financial reporting requirements. Finally, it is up to the member state implementing the directive to require independent verification of the non-financial information contained in the report.

Analysis

The adoption of this Directive was hard fought for, and can be seen as a major achievement –both in terms of the content of the reforms but also the symbolic step which their adoption represents.   These are a broad set of reporting requirements, wider than comparable UK law as they include anti-bribery and corruption as well as environmental, social and employee matters and human rights.  By requiring reporting “of the impact of [a company’s] activities” and of the “principal risks related to those matters linked to the undertaking's operations” these provisions focus effort on what is important – reporting the actual human rights risks/impacts to/on society of a company’s operations and prioritising the most severe risks.  This compares favourably to UK non-financial reporting which, as explained below, is focused essentially on providing information to shareholders on which they can assess the financial performance of the company.  The requirement for group reporting of these issues in consolidated statements will allow stakeholders to be informed about the impacts of subsidiaries as well as their parent companies. Business partners are also covered but reporting on risks from supply chains and business relationships is only required “if relevant and proportionate”. The inclusion of risk management processes such as due diligence is useful when trying to understand how companies are tackling the issues which they face in this realm.

However, there are a number of shortcomings in the new Directive.  It does not cover many companies: the original Commission proposal was for it to apply to around 18,000 companies – listed and non-listed – that were of a certain financial size and had 500 employees or more.  As stated above, the adopted proposal only covers around 6,000 “public interest” companies.  The failure to include listed SMEs (although member states can choose to include them) is particularly difficult to understand given that these companies already have to file annual reports, and that despite their size, these companies can have significant human rights impacts.  The methods for enforcement of the obligations and independent verification of the reports are left to member state discretion, which can create inconsistencies in the application of these rules, and ultimately a lack of “teeth” if companies fail to comply.

Does it improve existing UK requirements?
 
The new UK requirement to compile a strategic report which must, to the extent necessary for an understanding of the development, performance or position of the company’s business, include, amongst other requirements, information about social, community and human rights issues came into force in October 2013.  The inclusion of a test of materiality in the statutory guidance on the new statutory regime was controversial.  Under the heading of “Materiality” the guidance recommends that companies include human rights-related information “if its omission from or misrepresentation in the strategic report might reasonably be expected to influence the economic decisions shareholders make on the basis of the annual report as a whole” – as noted above the new European requirement takes a different, and from a human rights protection point of view better, stance by looking at impact on society.

Enforcement of the UK law is weak, a situation which will not be changed by the new EU law. In the UK, the Conduct Committee of the Financial Reporting Council is responsible for monitoring the compliance of the strategic report with the Strategic Report Regulations. It may investigate cases where it appears that required information has not been provided, and has the power to apply to the court for a declaration that a strategic report does not comply with the requirements and for an order requiring the directors to prepare a revised strategic report.  The equivalent powers under the previous statutory regime were seldom used.  Since compliance with the new EU non-financial reporting requirements will be overseen by member state regulators, it is crucial that they have qualified staff with the appropriate human rights expertise to draw on when assessing whether the information required has been provided.
 
 
Barnard & Peers: chapter 9, chapter 14